39th Annual Scientific Conference & JKOMSF Pearls VII Meeting


Sponsor and Exhibitor Resource Center


Thank you for your support of the ACOMS 39th Annual Scientific Conference & JKOMSF Pearls VII Meeting taking place from April 21-23, 2018 at the Ritz-Carlton New Orleans. The below information is provided to assist you as you prepare for the conference. If you have any questions after reviewing, please feel free to contact Alessandra Cigna at acigna@acoms.org.


Floorplan and Table Information:

To view the live floorplan, please click here.


With the exception of Global and Platinum Sponsors, all sponsoring and exhibiting companies will receive one (1) 6’ x 30” table, and two (2) chairs. Additionally, the facility is carpeted, and will have basic Wi-Fi and electrical access.


Global and Platinum Sponsors, unless otherwise requested, will receive two (2) 6’ x 30” tables and four (4) chairs.  


Pop-up displays are permitted, but we ask that your materials not extend past the space afforded for your table(s), and that you be mindful of neighboring companies.


Exhibit Hall Schedule:


Exhibitor Move-In

Saturday, April 21, 8:00 am – 12:30 pm


Exhibit Hall Hours

Saturday, April 21, 12:30 pm – 7:30 pm

·        Lunch: 12:30 pm – 1:30 pm

·        Refreshment Break: 3:00 pm – 3:30 pm

·        Opening Reception: 5:30 pm – 7:30 pm


Sunday, April 22, 9:45 am – 3:45 pm

·        Refreshment Break: 9:45 am – 10:30 am

·        Lunch: 12:00 pm – 1:00 pm

·        Refreshment Break: 3:15 pm – 3:45 pm


Monday, April 23, 9:45 am – 1:00 pm

·        Refreshment Break: 9:45 am – 10:30 am

·        Lunch: 12:00 pm – 1:00 pm


Exhibitor Move-Out

Monday, April 23, 1:00 pm – 4:00 pm



The specifications provided below are W x H (Width x Height). Please ensure that there is no copy or important graphics in 1/4 inch around the edges of full bleed ads. High resolution .eps with embedded fonts, .jpg, or PDFs are requested.


Sponsorship Level

Ad Specifications

Global, Platinum

Full Page - 8 x 10.5


Gold, Silver

Half Page -8 x 5



Quarter Page - 3.75 x 5



For any questions regarding acceptable advertisement content, please contact acigna@acoms.org. All advertisements must be received by Friday, March 16, 2018 to guarantee inclusion in print material.


Company Logos and Descriptions:

If you did not include your company logo and 50-word description with your application, please ensure that both deliverables are returned to acigna@acoms.org no later than Friday, March 16. Vector format requested for all logos (.eps/.ai).


This information will be used in both the conference program and mobile application.


Bag Inserts:

Global, Platinum, Gold and Silver Sponsors are welcome to provide a single insert of their choosing to be placed inside the conference bags. Literature may be no larger than 8.5”x11” – brochures are accepted, but may not be larger than 8.5”x11” when opened. Double-sided flyers are also acceptable. We recommend providing 300 copies.


Prior to shipment, please send Alessandra a PDF version of your insert at acigna@acoms.org for approval.


Once approved, please ship your inserts directly to the hotel. Please indicate the contents on the exterior of the box (i.e. ‘Registration Insert’) to facilitate proper delivery.


Shipment to the hotel:

*Must arrive between April 17 and April 20, 2018


The Ritz-Carlton, New Orleans

ACOMS Annual Conference, Apr. 21

Hold for Guest: Michelle Brereton

921 Canal Street

New Orleans, LA 70112              


Audio-Visual, Electrical and Internet:

PSAV Presentation Services will be able to assist with all audio-visual, electrical and internet related needs. Complete this form and return to the PSAV office at nharrison@psav.com.


Questions related to audio-visual, electrical and internet services can be directed to:


                Phone: 504-670-2820

                Email: nharrison@psav.com


Discounted pricing for all PSAV orders is available through Monday, April 9, 2018.


Registration Information:

A conference badge is required for access to the exhibit hall and all conference events. All sponsors and exhibitors were emailed a link to redeem the complimentary registration(s) included in their package. If you did not receive the link or have any questions regarding registration, please email admin@acoms.org.


Hotel Information:

At the Ritz Carlton New Orleans, the conference room rate is $299 per night, exclusive of taxes. Room rates include access to the hotel’s fitness center and complimentary in-room Wi-Fi. This group rate will be available until March 29, 2018, or until the room block has reached capacity, whichever comes first.


Click here to reserve your room, or call (800) 542-8680 and identify yourself as an ACOMS attendee to ensure you receive our preferred room rate. 


Exhibitor Passport Raffle:

All exhibiting companies are invited to participate in the exhibitor passport raffle. The exhibitor passport will be distributed to all attendees when they pick up materials at registration. By visiting a minimum number of booths, attendees will be entered to win prizes offered by exhibiting companies.


If you are interested in donating a prize for the passport raffle, please complete this form by Friday, April 13. Interested companies will be provided additional detail by a member of the ACOMS team after submitting the form.